What Are Your Most Efficient (And Least Expensive) Ways To Move Your Office?

Whether your business is booming and you can finally afford a more client-central location, or you’re downsizing your too-large office to cut costs, you may be overwhelmed at the prospect of amending everything from signage to bank accounts to business cards — not to mention the actual physical move of an entire office filled with belongings. Where should you begin? Fortunately, there are now a number of technological advancements that can make moving an office easier than ever before. Read on to learn more about what you can do to help make this process as efficient and inexpensive as possible.

Get your ducks in a row

Because the moving process can be stressful, even under the best of circumstances, it’s important to ensure you’ve done your planning before you embark on your new adventure. 

First, you’ll want to identify every communication to (and from) your business that contains your current address. You’ll need to make changes to your business’s bank account, business cards, website, social media pages, and any subscriptions you receive. You’ll also want to file the paperwork with your local post office to ensure your business mail is forwarded until you’ve had a chance to update all your clients or customers on your new location’s address.

You’ll then want to do a careful inventory of your current business. If you’re downsizing, it’s possible the contents of your current office simply won’t fit into your new office, so you’ll need to sell, donate, or trash any items you don’t frequently use. Going through this process before you’ve called the movers should help save you money by avoiding the hassle of packing, moving, and unpacking items only to throw them away upon arrival.

Investigate companies with a wide array of transportation options

Many moving companies specialize in one specific area — long-distance or one-way moves, local residential moves, or even boat or heavy equipment moving. While this specialization can allow these companies to hone their talents, you may need more flexibility from your moving company than a single-service company can provide. 

For example, if you’re planning to gradually move items from one office to the other as you need them, you may want a company that offers rental of both large box trucks and small moving vans. This will allow you to rent a van to transport papers, books, and smaller items, while utilizing a box truck to transfer larger furniture and equipment later. (If you’re moving a law, medical, or tax office, it can also be important to keep business papers in your possession at all times, due to the confidential nature of the information contained within — so packing these items in a box truck can be risky.)

Depending upon the items you’re planning to move, your appetite for physical activity, and your overall health, you may also want to hire full-service movers who can help you pack, load, and unpack your belongings without you ever breaking a sweat. 

Look into using a “ghost truck”

If your moving dates are flexible, you may be able to take advantage of a new technology in your area. Through a mobile application, you can identify “ghost trucks” (empty moving trucks or box trucks) in your area that are able to move your items for a fixed rate based on the number and size of items being moved and the location to which they’re being sent. While you won’t generally be able to make an appointment for the “ghost truck” to pick up your items at a specific time and place (making it a bad idea if your current lease is about to expire), once you’ve identified the items and location of the move, no additional effort is required. A few hours (or days) after requesting the move and paying the fee, you’ll find that your items have been quietly relocated according to your instructions. 

For more tips on moving your office, contact a professional (like those at Elite Truck Rental).